A method and graphical user interface system provide fault notes in a printing system. A fault screen window is provided that depicts faults for individual supply unit devices and output unit devices which can be opened by selecting the fault button and/or fault icon. A fault notes window is also provided for user editable text linked to the fault screen window. The fault notes window displays only user editable text related to a selected device or displays only user editable text related to the system when no device is selected. A fault notes icon is configured to appear when user editable text has previously been entered on said fault notes window.