Systems and methods are disclosed that facilitate real-time information exchange in a multimedia conferencing environment. Data Client(s) facilitate data collaboration between users and are maintained separately from audio/video (AV) Clients that provide real-time communication functionality. Data Clients can be remotely located with respect to one another and with respect to a server. A remote user Stand-in Device can be provided that comprises a display to present a remote user to local users, a digital automatic pan/tilt/zoom camera to capture imagery in, for example, a conference room and provide real-time information to an AV Client in a remote office, and a microphone array that can similarly provide real-time audio information from the conference room to an AV Client in the remote office. The invention further facilitates file transfer and presentation broadcast between Data Clients in a single location or in a plurality of disparate locations.